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Office Computer Purchasing

Associated Roles:
  • Faculty / Staff

Purchasing a new computer for your office can be a daunting experience. The Office of Information Technology will assist in making sure the process is as simple as possible. We cannot recommend purchasing a computer on your own through a consumer retailer. Consumer grade computers don’t have the enterprise security protection and performance levels required on the campus network and consumer warranty agreements cause serious support issues.

BCN Purchasing Policy restricts departments from using a Purchasing Card to buy computers. Section VI, item A, states: "To capture the needed detailed information, purchases of Sensitive Equipment such as computers, firearms, and vehicles-trailers must be purchased using a Workday Purchase Order regardless of the dollar amount."

Contact the OIT Support Center to request a quote to attach to your order in Workday. OIT will work with you to generate a quote for an enterprise/business grade machine through Hewlett Packard (HP), Dell, or Apple that will suit your computing needs, work within your department’s budget, and be supported by our on-site OIT Technicians who are HP, Dell, and Apple certified.

If your department’s budget is unable to accommodate a brand new computer, OIT is able to offer a refurbished computer for $60.00.

Other Benefits of Consulting with OIT on Computer Purchasing

The University has purchasing agreements with HP, Dell, and Apple that allow us to purchase computers at a significantly discounted rate. Additionally, any support for the computer that would be covered under warranty can be done on-site. 

OIT cannot guarantee support for any other brand of computer.

Warranties

OIT recommends that, along with the hardware, departments purchase at least a three year warranty with any computer. If you are purchasing a laptop, you may also look into purchasing accidental damage coverage to cover damage from drops, spills, or environmental hazards from field work.

How do I purchase my computer?

  • Contact your office manager
  • Through the Dell Premier Website, Apple contracted vendor system, or RTI Purchasing (HP)
  • A Work Order through the OIT Support Center.

Consulting with an Office Manager

Your department office manager may prefer to handle the ordering of your new computer, as they often manage department purchases. If they have any questions about the ordering process, they can contact the OIT Support Center.

Dell Premier Ordering Site

While OIT strongly recommends that you consult with them before purchasing a computer, you may configure your own Dell computer. Follow these steps to place your order on the Dell Premier website.

  1. Contact the University Purchasing Department to obtain a password for the Dell Premier website.
  2. Log into the Dell Premier site, or go to the Purchasing Department’s Contracted Vendors site.
  3. Click on Shop to see all options.
  4. Configure the computer(s) and equipment you want (only enterprise grade models are available). Contact the OIT Support Center for assistance with the configuration options.
  5. Add the order to your cart, set the quantity, and continue shopping for other items.
  6. Select your warranty. (Again, OIT recommends a minimum of 3 years)
  7. Click Save as E-quote to save the order as an E-quote from the cart.
  8. Click E-quote and follow the directions. You will receive an email with a copy of the E-quote.
  9. Create a Purchase Requisition (Rx) order form from the Purchasing Department to the E-quote.
  10. Take or send the E-quote to the University Purchasing Department.
    • If the order is under the Purchasing Card limit, then you can pay for the order with a University P-Card through the Dell Premier Checkout cart instead of completing a Purchase Requisition form and delivering it to the Purchasing department. To order with a P-card, click
      • If you pay with a P-card, make sure all information is correct for your department and no default information is used from the form.
    • If you’re not sure how to proceed once you create an E-quote, please contact the Purchasing Department.
    • If you modify an E-quote, be sure to create a new E-quote with your changes for payment processing.

Apple Purchasing Program

  1. Access the list of the Purchasing Department’s Contracted Vendors.
  2. Click on the Apple icon to download the Apple purchasing form.
  3. Follow the instructions on the form.
    1. Access the Apple NSHE Portal
    2. Sign in with your Apple ID
    3. Click on Apple Online Store
    4. Configure your computer
    5. Add your order to the cart for checkout
    6. Verify that you have checked the “Apple Care Protection” box
    7. Choose either Checkout or Send Proposal

HP Purchasing

While OIT strongly recommends that you consult with them before purchasing a computer, you may configure your own HP computer. The list of available computers can be located at https://unr-store.1rti.com/. A quote can be generated on the site and attached to a new requisition in Workday. If you have not used the site to purchase computers before, you will be asked to create an account.

What kind of computing power should I be looking at?

If you would like to research different computing configurations ahead of time, visit our Hardware Specifications page.

If you need any assistance configuring your new computer, please contact the OIT Support Center.


Further Reading:

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